Responsible for the day to day running of the club
Views & Arranges venues, bands, catering etc for national shows
Provides vehicle dating and valuations for members
Arranges committee meetings
Regularly liaises with other committee members
Vice Chief Executive Officer
Undertakes any duties delegated as appropriate by the CEO
Takes over the running of the club in the absence of the CEO
Responsible for all finances of the AAC-UK
Ensured Invoices for show grounds, bands, trophies etc are paid promptly
Sends cheques for expense claims to committee members after approval of the CEO
Liaises with the club accountant ensuring that accounts are ready for viewing by all members at the AGM
Processes all new membership applications inc. sending out membership packs etc
Updating of the club database on a daily basis
Compiles monthly lists of new members, juniors & junior birthdays for inclusion in the magazine
Produces the monthly mailing list for the magazine publishers inc. Membership Renewal info
Deals with requests for extra copies of the magazine
Deposits cheques/cash received into the club account
Produces the magazine on a monthly basis
Ensures all production is ready for the publishers on time to be sent out to members
Keeps strict deadlines
Liaises with the Commercial Advertising Executive to ensure that the appropriate adverts are included in each edition
Attends AAC-UK Shows to take photographs/write show reports for the magazine
Must be computer literate.
Commercial Advertising Executive
Responsible for all commercial advertising within the magazine
Liaises with potential advertisers, giving information, rates etc
Sends out invoices to advertisers & pays revenue to the club account.
Public Relations Officer
Responsible all aspects of club promotion
Liaises with newspapers, other clubs, magazines etc to promote the AAC-UK & its Shows
Trade Stands Coordinator
Responsible for trade stands at AAC-UK Shows
Identifies suitable traders, sends out booking forms & show information etc
Organises the trade stand layout at club shows
Liaises with traders throughout AAC-UK Show weekends to ensure satisfaction at each event
Collects fees from traders
Responsible for all marshalling activities at AAC-UK Shows
Produces a Rota for marshalling duties
Communicates with marshals (AAC-UK Volunteer members) to ensure awareness of their responsibilities during an event
Works with the CEO & Editor to ensure smooth running of trophy presentations etc
Responsible for security at AAC-UK Shows
Patrols the show ground and camping areas late each evening to ensure the security of the area
Way back pre 1981 the American car scene was very different. Petrol was not taxed the way it is now and many American car owners used their cars as regular transport. The two main events were the Rally of the Giants organised by the Pre 50 or if your tastes were more modern the Can Am Rally traditionally held in Birmingham. At that time The Can Am Club was organised entirely by one man, George La Haye. George was very single minded in the way he ran his club, and in 1981 he changed the rally venue from Birmingham to Bristol. Unfortunately, new location was not big enough which upset a great many club members, it also inspired John MacNamara and Alan Thomas to start a new club, the American Auto Club U.K. John and Alan decided to follow the model of the Pre 50 with an elected committee in charge, hopefully avoiding one man making unpopular decisions. Over the next few years the club grew by leaps and bounds. Here in the midlands we held various events, skittle evenings, treasure hunts, local meetings and Christmas parties. The club's main event remained the Summer Nationals held in June. In 1984 this event moved to Billing Aquadrome where it would grow enormously.
About this time John and Alan both took a lesser role in the club's organisation and the club seemed to sink into the doldrums. In 1987 there was a big change in the committee, Dave Coles became secretary, I was P.R.O. my wife Pam became treasurer, Graham and Lin Harris, looked after membership and Derrick Lean was editor, several other club members from Worcester and Redditch helped out in an unofficial capacity. The club's finances were in a bad way, an accountant studied the books, and his advice was, "close it down before it goes bankrupt". We ignored him and set about improving things. At the time I was the workshop manager at an engine reconditioning company and I was able to use a company vehicle and telephone for club business. It saved a fortune. Around Christmas 1987, Dave Coles landed a job in America which he had applied for some months previously. That left me 'holding the baby' as secretary. The first event we organised was the Spring Nationals at Blake Hall in Essex. We did this with the help of the Damn Yankees which was then an area branch of the national club. The event was great success and we made enough money to keep us running until the Summer Nationals at Billing in June.
The magazine was time consuming. It was typed up, laid out, literally cut and pasted, photo copied, folded, stapled, packed and stamped. We would spend hours every month on these tasks. It would be some years before we could afford a professional printer.
That first Summer Nationals was difficult!!! Billing management had already decided they didn't want us there again and they put every obstacle in our way. The first problem was with the bar licence, more about that later. Next they sent all our caterers off site saying we were infringing the contracts of their regular caterers. To overcome this we bought hundreds of sandwiches from a local sandwich factory. The Redditch Rebels spent the weekend toting baskets of sandwiches round to feed the hungry masses. Billing then sited several ice cream vans in the middle of the show field. This worked to our advantage after much arguing the vans were moved to better locations then we hit them with a bill for £90 for each van. Finally, we were told their electrical system would not meet our demands and we would have to supply our own back-up generators. We hired these from a local company. On the plus side we had our first ever live group Silvy and the Silver Dollar Band, this was thanks to Worcester rep Shaun Jinks whose brother played in the band. All our promotion paid off and the turn-out was incredible, Billing management realised they could make money from American cars, and they asked us back again.
The Summer Nationals continued to grow every year; we often had huge queues of American cars waiting at the gates. In 1992 the police told us the jam was almost back to the motorway and if it reached the motorway they would close the gates of Billing and turn all the cars away. In desperation we did away with the club field, we parked cars amongst the caravans and all around the lake. We were never really sure how many cars turned up that year. A local radio D.J. reported, "this is just like California, the sun is shining and the road is jammed with American cars".
Other milestones in the clubs history included setting up the Autumn Nationals at Drayton Manor. An indoor show sponsored by Custom Car Magazine at the Rex Centre, Birmingham. We were involved with several events at Long Marston (now Shakespeare County) and Santa Pod. We did a weekend event at The American Adventure, two on the south coast the list goes on. We did promotional events that saw American cars cruising the streets of Coventry and Birmingham, we even drove on the right hand side of the road. After the Birmingham event British Airways gave the club two free tickets to New York. These were raffled off amongst members who had attended the event. In addition to our own events we tried make sure the club was highly visible at as many other events as possible. These included, Americana, Rodley Motors open days, Mid West and North West shows.
With all this travelling we decided we needed a promotional vehicle, the first one was a 15 seater Dodge Maxi Van, which was followed by a Ford Ambulance. The events calendar was growing every year in 1992 we attended 22 events. The vehicles brought an amazing amount of publicity. I appeared on television about six times (I am conceited). One of these occasions was when we had collected a large sum of money for a TV Telethon. I did several radio interviews and I spoke to reporters from motoring magazines and local and national newspapers.
In 1993 for various personal reasons I decided to step down, and I handed over the reins to Harry Tune. Harry was in charge for 10 years and the club continued to grow.
You might think running the club was all work and no fun, but we had our moments. On the way to our first Summer Nationals the exhaust fell off Graham's Mustang. As a result we were late arriving and the first person we spoke to was the barman who tried to rip us off over the licence. I argued with him, Graham who is rather large and hairy and was extremely dirty from crawling under the Mustang never said a word. He was thinking about getting the wounded Mustang home. The barman thought Graham was my minder and he thought the silence was a threat, he suddenly became very co-operative. A question in one treasure hunt was, "What must you do here" the answer was slow down to 30. Unfortunately, the village was called Wyre Piddle. Answers ranged from piddle in the ditch, to piddle in the hedge, to piddle, and few others we can't print. That must say something about American car owners. I once persuaded Graham that Mrs Tuesday Knight was the owner of a 1937 Hupmobile, and for 12 months he sent a magazine to a mythical village, not a single copy was ever returned 'address unknown'. For our younger readers Tuesday Weld was a popular movie actress in the early sixties and quite a few unfortunate kids were named after her at the time. Harry Tune organised a charity to send Guy, a terminally ill schoolboy with a passion for American cars to Disney World. Pam and Barbara Woods, another committee member at the time, went collecting at Billing. They got involved with the Mid West AAC who were drinking Bacardi Gold and Orange Juice. About three hours later we found them staggering across the show field with a bucket full of money. At the 1988 Summer Nationals I was taken to task by two elderly ladies for organising silly games, "we have travelled all the way from Devon to see that man in the big hat, not to watch people fooling about". The games were actually very successful they were four- way international with contestants from Britain, America, Sweden and Holland. Britain won. We had the referee! The Swedish team was a drag racing team sponsored by Rod Eady. When the Swedish team leader phoned and asked if they could bring their funny car to Billing, Pam asked the question, "how funny is it?" At the American Adventure, Pam had her face painted to amuse the kids. Next day her face was tanned from the sun and wind, but the paint had protected some of her skin and the design was reproduced in un-tanned skin.
I could go on, but I must be running out of space. In all brief histories there is never enough space to mention all the people who were involved, without them the club would never have grown the way it did. Many thanks to all of them.
The club will be known as the American Auto Club UK.
To provide a unique national club for American vehicle enthusiasts.
To promote help, support & friendship amongst members
To produce a monthly club magazine.
To organize at least one major rally per year.
To promote the club via local area meets.
The club promotes equality and best practice, and so will publish its own Equal Opportunities charter and Health & Safety statement.
Club Rules & Guidance
All club rules & guidance will be detailed in the following Club Rules & Guidance section.
The club is open to all upon payment of the appropriate membership level.
The club will be run by a democratically elected committee drawn only from its membership.
The club finances will be run in an efficient manner, the organization of which will be regularily scrutinized by the committee.
Annual General Meeting
There will be an annual general meeting to which all club members are invited. It is only at the AGM that this constitution can be amended.
Equality of Opportunity.
The Club is committed to providing an environment in which all members or prospective members are able to realize their full enjoyment of membership, and contribute to the Clubs success, irrespective of their gender, race, disability, sexual orientation, religion or belief.
Health & Safety
The Club will organize all events, and adhere at all times, to a system of work which ensures the safety and well-being of all members, visitors and all others to whom we have a responsibility. All partner groups and organizations will be expected to work to the same ethos and standard and should be able to demonstrate this when called upon to do so by the Club.
Changes to Constitution.
This Constitution and the Club Rules may be permanently changed only at the AGM following a vote of members.
Where questions are raised in relation to specific rules and how they are administered, it may be appropriate for the committee to consider any questions and then weigh them against current Guidance notes, in this way temporary changes can be effected to ensure the smooth running of the club but which will require ultimate ratification by the membership.
There are three types of membership, FULL, JOINT, JUNIOR. All will be entitled to a membership card.
Full members will be entitled to a windshield sticker and a cloth badge upon joining, a vote at the AGM and a club magazine.
Joint membership is available to partners of full members. They shall be entitled upon payment of an additional amount per year to vote at the AGM.
Junior membership is available to children of Full members up to the age of seventeen.
All members shall receive a reminder one month before renewal date.
The subscription fee for Full and Joint members shall be decided at the AGM.
The committee reserves the right to refuse membership.
Any refusal MUST be properly documented and all reasons recorded. In particular, the Equality Statement will be adhered to.
Honorary membership may be awarded in recognition of outstanding services to the club, this award must be proposed and seconded as a normal motion for the AGM where members present vote on it.
Area reps. Can only be reps for one club, AACUK.
The Club Committee
The business of the club shall be managed by an elected committee of eleven officers: CEO, Vice CEO, Treasurer, Editor, Membership Secretary, Chief Marshall, Trade Stand Organiser, Public Relations Officer, Commercial Advertising Officer, Merchandise Officer, Security Officer. The duties and responsibilities of each officer shall be listed in another document known as 'The Standing Orders'.
The term of office for each shall be one year.
Officers shall be elected by the members attending the AGM.
Nominations for each position must be proposed and seconded by members and be received by the CEO at least twenty one days before the AGM.
Nominees for CEO and Treasurer must have been members for at least five consecutive years and been active within the club i.e. Rep, Marshal etc Nominees for Editor, Membership Secretary, Vice CEO must have been members for 3 consecutive years. Nominees for other positions must have been a member for one full year.
The committee will have the power to terminate membership. A decision to terminate a membership will require a minimum 6 committee voting FOR termination.
All committee members will be notified of the purpose of a meeting called to refuse or withdraw membership and should make every effort to attend.
Any member that has their membership terminated will be entitled to a refund of the subscription pro-rata.
No officer shall have executive powers outside of their 'standing orders' without consent of the committee.
The committee shall meet frequently to discuss and decide on all matters arising, all decisions shall be taken by a vote, each officer having one vote.
The CEO, having the responsibility for reading motions, shall not vote. Only in the event of a tie will the CEO have the final deciding vote.
Committee meetings will be minuted and members are entitled to request a copy of these minutes.
The committee will have the power to co-opt extra officers where necessary to ensure the smooth running of the club; they will not be able to vote on committee decisions unless elected at the AGM.
Committee members cannot use their official positions directly or indirectly for their own gains.
All committee meetings must be attended by a majority of the committee to include the CEO and Treasurer.
The club will hold bank accounts, the Treasurer and the CEO to be signatories.
All payments from this account will require both signatures.
All major payments (those being of £250 and over) shall require the authorization of the committee.
The Club accounts will be available to members before the AGM so they can be discussed at the AGM.
Annual General Meeting
The AGM will be held on a Sunday in November at a venue considered appropriate by the committee. A chairman appointed by the committee will chair the AGM.
Full and Joint members shall be entitled to vote at the AGM. Those attending must have their membership cards available to prove their membership.
Voting will be deemed by a raised hand holding the voting paper, in order that the chairman can assess voting positions.
Proxy voting will not be allowed.
All motions to be discussed and voted on must be received by the CEO twenty one days before the AGM and seconded; others from the floor can be discussed but not voted on.
In the event of a treasurer, CEO and one other not being elected, the previous treasurer will freeze all monies in the bank; all capital assets will be placed in storage until such a time as these positions can be filled.
The committee needs at least a CEO, Treasurer and one other to function. (An 'emergency committee'). This situation is only to allow the club to function temporarily if, for any reason, insufficient members come forward to fill the normal committee posts.
Where an emergency committee is called into existence, decisions made should be examined later and voted on by the subsequent full committee.
Emergency Committee Meeting
An Emergency Committee Meeting may be held either following the arisal of a matter considered seriously injurious to the well-being and future of the Club, or in order to prevent such a matter arising.
An Emergency Committee Meeting can be called only by a majority of the serving members of the committee.
It is not the intention of this section to allow interference with the running of the club on a day-to-day basis. Members who are unhappy with aspects of the running of the club should pursue this in the appropriate and time-honoured fashion, by raising an item at the AGM. Rather, an ECM should be concerned with items such as (for example) bankruptcy, institution of legal proceedings etc.
If an ECM is to be called then it requires a majority of the serving members - this is not necessarily the same as the elected members, as some do fall by the wayside, and it may even be this issue that the ECM needs to discuss ie voting in replacement members during an ongoing year.
A serving member of the committee may be defined as one who makes themselves routinely available to carry out the business of the club.
Rally Judging Procedure
The committee will appoint a Chief Judge
The Chief Judge may recruit Assistant Judges.
All judging will be carried out fairly, impartially, and in an open manner.
If also judging, entrants to competitions should not judge in the class their vehicle is entered into. In the event of a conflict of interest, the Chief Judge shall be consulted and their decision shall be final.
The Chief Judge should give advice on how judging is to be carried out prior to each competition (they may consider it worthwhile to give each assistant a simple guidance sheet.).
Any issues from competitors should be directed to the Chief Judge, not to the assistant.
This document is the constitution of the American Auto Club UK
The constitution can only be altered at an AGM or EGM.
The Club is committed to keeping information on its members secure, information held will not be disclosed to a third party without the express permission of each individual member involved.
The Membership Rep. Will be responsible for receiving paperwork, transferring it to the club computer system and ensuring that it is secure and accessible only by themselves or the CEO.
The Club adopts the Data Protection Principles in full. They are:
Data will be fairly and lawfully processed.
Data is processed for limited purposes.
Data is adequate, relevant and not excessive.
Data is accurate.
Data is not kept longer than necessary.
Data is processed in accordance with the data subjects rights.
Data is secure.
Data is not transferred to countries outside the EEA.
Any breach or potential breach of the Data Protection Act will be investigated by the club, for this purpose a suitable club member may be co-opted by the CEO in order to investigate and report on any action required.
The Club, as part of its standard operating procedure, will bring to the attention of all persons holding or carrying out an office that may give access to subject data that breaching the Act is a criminal offence.